Chartering Registration for the 2025-2026 academic year is now open.
Deadline to complete Chartering process for returning organizations is Thursday, September 11th, 2025.
Step #1:
Complete the Charter Registration form on Coyote Connection (includes General Information, Club/Organization Roster, Constitution and bylaws, Trust Fund Fact Sheet information, Executive Officer and Member #4 and #5 information, Advisor information).
Please note the following:
- It is recommended that the President of the Organization submit the Charter Registration Application.
- It is mandatory that student club/organizations records are updated each year.
- Club/Organizations rosters MUST be in Excel Format, NO exceptions.
Executive Officers must meet the following Officer Eligibility requirements:
- Undergraduate:
- 2.25 Cumulative & Previous Semester GPA
- Currently enrolled in a minimum of 6 units at CSUSB
- Less than 180 Units
- Graduate:
- 3.0 Cumulative & Previous Semester GPA
- Currently enrolled in a minimum of 3 units at CSUSB
- In good Standing with CSUSB
To Access Application: Login to Coyote Connection >>> Organizations Tab >>> Register an Organization >>> Search for your Organization >>> Re-Register
Re-Register on Coyote Connection
Step #2:
All Executive Officers must complete an in-person CORE Officer Leadership Training with the Office of Student Leadership & Engagement (OSLE). There will be a total of 3 days scheduled for training. Trainings and Orientations will be communicated via the OSLE Homepage, Coyote Connection, and through email.
The CORE Officer Leadership Training will cover the following:
- Campus Banking Training
- The Trust Fund Fact Sheet will be signed in order to gain access to the club campus account.
- Office of Student Leadership and Engagement
- Chartered Organizations
- Coyote Connection
- Event Check-in
- Event Submission and Approval Process
- Event Management System (EMS)
- SMSU Scheduling
- Special Events and Guest Services (SEGS)
- Coyote Connection
- Food Notification Form
Officer Orientation and Club Banking Training Schedule
Step #3:
Complete your online Title IX Training to End Sexual Violence by the date communicated by the Office of Institutional Equity & Compliance. Due dates are communicated via email. For updates on when training is due, frequently check in with the Institutional Equity & Compliance website:
*Note: Official Charters will be granted once the President, Vice President, and Treasurer have complete this University mandated training.
Institutional Equity & Compliance Website
Step #4:
Advisor Training:
All club/organization advisors are required to participate in an Advisor Training. This training provides an overview of the advisors role and responsibilities, resources, protocols, recommendations, and policies/procedures.